Reimbursement Procedure
Once you have returned home from the open house, simply send us scanned copies of your travel receipts including:
A copy of your airline tickets. A copy of an e-ticket is fine, but ensure that it clearly shows how much you paid for the ticket.
Your boarding passes (this is important, so be careful to save them).
Receipts for local transportation. In particular, should you use the transit system to get from the airport to your hotel/UBC and vice versa, save your transit receipts.
Please send an email with your scanned receipts attached to John Ho <finance-clerk@phas.ubc.ca>. Please include the following information in your email:
name (it should match the bank account name)
address where the cheque will be sent to
email for communication
If the address is other than USA/Canada, the reimbursement is done through wire transfer so complete the wire transfer form at:
https://finance.ubc.ca/sites/finserv.ubc.ca/files/resource-files/GDS_SupplierRequest.pdf and attach it to your email as well.
If you are splitting your expenses among several institutions or several students and cannot send an original, please note with whom you are splitting the expense and how much you would like reimbursed by UBC on the copy of the receipt.
We will mail your cheque to the address that you supplied with your application, unless you give us an alternative mailing address. You should expect your reimbursement about four to six weeks after we receive your receipts.